The human resources department is a vital part of any company. However, it can be challenging to manage all the tasks manually that must be completed on time in today’s digital world. That is where HR automation comes in! By automating most HR processes, you can improve their efficiency and free up time for other essential tasks.
This blog post will discuss seven best practices for HR automation that have proven effective. Implementing these strategies will help your HR department run smoothly and efficiently.
What is HR Automation?
HR automation is the use of technology to automate HR processes. It can include anything from using software to track employee vacation days to using an online system to process payroll. Automating HR processes can save your company time and money, and it can also improve accuracy and compliance with regulations.
HR automation is generally undertaken by deploying the Human Resource Management System (HRMS) software. It helps managers and employees integrate various HR processes, automate workflows, and improve communication. It also includes a self-service portal for employees to access their records, request time off, and view company policies.
Why should you automate your HR Department?
There are many reasons why you should automate your HR department. Automation can improve efficiency, reduce costs, and free up time for your HR team to focus on other tasks. Additionally, automating HR processes can help to improve compliance with regulations.
Here are some of the most notable benefits:
Increased Efficiency: It saves your company time and money.
Reduced Costs: Automation helps to reduce the cost of HR processes.
Enhanced Accuracy: It improves data accuracy and compliance with regulations.
Improved Productivity: Automating HR processes also frees up time for other tasks.
Smoother Communication: It results in smoother communication between managers and employees.
7 Best Practices for HR Automation
There are several best practices for HR automation that have been proven effective. These include:
1. Implementing an Employee Self-service Portal
One of the best ways to automate HR processes is by implementing an employee self-service portal. Employees can use this portal to view and update their personal information, request vacation days, and view their performance reviews. By having an employee self-service portal, you can reduce your HR team’s time managing employee information.
It also engages the employee on a level that helps them take more ownership and responsibility for their roles within the company. A study by Gartner found that organizations that implemented an employee self-service portal saw a reduction in HR costs of up to 30%. Hence, it is essential to implement an employee self-service portal to ensure the efficient running of your HR department.
2. Tracking Employee Vacation Days via Software
Another best practice for HR automation is to use software to track employee vacation days. HRs can use this software to automatically approve or deny vacation requests and track when employees are out of the office. It helps to reduce the amount of time that your HR team spends managing vacation requests.
Having an efficient vacation tracker also ensures that employees are taking the proper amount of vacation days, and it helps prevent burnout. A study by the Society for Human Resource Management found that vacation tracking software can help to reduce HR costs by up to 20%. Thus, it is essential to use software to track employee vacation days to improve the efficiency of your HR department.
3. Automating Payroll Processing
Automation of payroll processing can be done by using an online system to process payroll or software to calculate payroll and taxes automatically. It saves your company time and money and helps to ensure compliance with regulations.
An automated payroll system results in your employees getting paid on time and reducing the time your HR team manages their payroll. A study by Paychex found that automating payroll processing can save businesses up to 50% on their HR costs. Hence, it is vital to automate payroll processing to improve the efficiency of your HR department.
4. Tracking Employee Performance Online
Another best practice for HR automation is to create an online system for tracking employee performance. HR managers can use this system to track employee goals and provide feedback on employee performance. An online system for monitoring employee performance can reduce your HR team’s time and effort in managing employee performance reviews.
The time saved can be repurposed to provide employees with more training and development opportunities. This system can also help to improve communication between managers and employees. A study by the American Management Association found that online performance tracking systems can help to reduce HR costs by up to 23%. Hence, it is essential to create an online system for tracking employee performance to improve the efficiency of your HR department.
5. Implementing a Time and Attendance Tracking System
Another best practice for HR automation is implementing a time and attendance tracking system. This system can automatically track employee hours and calculate overtime pay. Implementing a time and attendance tracking system can save your company time and money and improve compliance with regulations.
A recent study found that online time and attendance tracking systems help reduce HR costs by 54%. Thus, implementing a time and attendance tracking system to improve the efficiency of your HR department proves to be a better decision.
6. Deploying an Applicant Tracking System
By deploying an applicant tracking system, you can track job applications and evaluate job candidates. The applicant tracking system can also reduce your HR team’s time spent managing job applications.
This system can also help to improve communication between managers and job candidates. A recent survey found that online applicant tracking systems can help reduce HR costs by up to 20%. Hence, it is essential to use an applicant tracking system to improve the efficiency of your HR department.
7. Implementing an Employee Onboarding System
Another best practice for HR automation is implementing an employee onboarding system that can be used to send paperwork to new hires and schedule their orientation. Creating an employee onboarding system can save your company time and money. It can also help ensure compliance with employment regulations.
Employee onboarding systems are becoming increasingly popular as they help to improve communication between managers and new hires. Recent studies have observed that online employee onboarding systems can help reduce HR costs by up to 28%. Hence, it is essential to use an employee onboarding system to improve the efficiency of your HR department.
Conclusion
By following these best practices for HR automation, you can improve the efficiency of your HR department and save your company time and money. Additionally, automating HR processes can help to ensure compliance with statutory regulations.
To summarize, you should follow the seven practices laid above to improve the efficiency of the HR department. Additionally, automating HR processes can help to improve compliance with regulations. Finally, automating HR processes is crucial for creating an efficient HR department. It should be a priority for any company looking to improve its HR operations.
Author Bio
John Paul Davis is a content writer with Pocket HRMS, an innovative AI-driven cloud-based HR software provider in India with over a decade of loyal clientele. His handiwork usually reflects the latest technologies in the HR domain.
