What exactly is Desk Booking Software?
A Desk booking software is a system that allows businesses to manage the allocation of office desks. It is a system that will enable employees to reserve their own desk space for a specific day.
For example, an organization that allows hybrid working can use a desk booking system to enable employees to choose when they want to work. The employee selects a location, sets a date, and books accordingly.
With the rise of hybrid working, these desk booking software have grown enormously popular. Companies now want the systems in place to enable mixed working.
These systems come in various shapes and sizes, and we’ll go over them in more detail later.
Allows for Hybrid Working
Desk booking software is excellent for enabling hybrid working. This means that the system is in charge of the company’s mixed operations. How does the system deal with this? By establishing guidelines for desk booking and allowing employees to choose their working arrangements. Read our most recent blog post to learn how hybrid working can benefit your company.
Employee Empowerment
Employees are empowered by desk booking software. “How?” you might wonder. By giving them the freedom to choose how they work. Employees can use the desk booking system to reserve a desk space in the office for a specific date. Giving employees the option of working from home or in the office is liberating, and it offers employees a choice, which is very important for some workers.
Some employees are more productive at home, while others are more productive at work. We no longer have a one-size-fits-all approach to how we work. Desk booking systems allow businesses to delegate this decision to their employees.
Control Demand
There may be more employees than desk spaces in some organizations. These organizations use a hot-desking approach, in which anyone can use desk space in the office—for example, reserving a seat in a university library. A desk booking system enables businesses to manage this demand.
On some days, more employees may be looking for a desk than available. By implementing a system, the company can ensure that all employees who come to the office are guaranteed a desk, while those who do not have a booking will continue to work from home. As a result, there is less chance that employees will arrive at work and be disappointed because they do not have a desk.
Increase the Size of Your Team Without Increasing the Size of Your Team Real-Estate
During the pandemic, offices were closed, and employees worked from home. During this time, many organizations expanded their teams, and they did not need to develop their real estate. A desk booking system allows you to keep growing your team without having to raise your real estate.
Organizations are embracing hybrid working styles. As a result, not all employees will be in the office simultaneously. A desk booking system for business can maximize office occupancy, and employees who require a desk can get one. Desk booking systems can help businesses save money on real estate by making existing real estate more efficient. Real-estate efficiency is the way of the future.
FEATURES OF DESK BOOKING SOFTWARE
OUR COMPLETE DESK BOOKING SOLUTION
With an adjustable slider, you can easily set safe distances between desks and reconfigure capacity. Make spaces available for employees to reserve and assign desks based on multiple shifts. Allow employees and visitors to book desks through lobby kiosks, space panels, or personal devices using the Hummingbird mobile app and QR codes for a touchless experience.
Allow teams to easily find and reserve desks on any floor of any building, including by neighborhood or department. Workspaces can be filtered by location, space type, capacity, assets, and features. Assist employees in locating coworkers, locating sanitization stations, and submitting service requests.
In the iOFFICE Insights module, you can view real-time utilization data and deeper analytics when connecting with other workplace tools.
CONNECTING WITH EXISTING TOOLS SHOULD BE EASY.
We’ve done the legwork for you with desk booking software integrations, ensuring that your space reservation tool is compatible with the workplace tech staff’s existing tools. Connect to calendar apps that your employees are already familiar with, such as Exchange, Outlook, and Google Calendar.
IoT and sensor technology integrations such as Aruba, CoWorkr, Crestron, Density, Enlighted, GE Current, connects, Relogix, VergeSense, and others, you can collect anonymous aggregate workplace data from spotting usage trends. Intelligent integrations for your display technology, such as AppsSpace, Crestron, and Elo Touch, can make your workday run smoothly. Connect your existing systems with ease using our proprietary REST API to create integrations tailored to your specific workplace.
WHO MAKES USE OF DESK BOOKING SOFTWARE?
While workplace leaders, IT leaders, or facilities managers typically decide to purchase the software, any employee can use it to find and reserve a sanitized and safe desk quickly.
Desk booking software is used by businesses of all sizes that require a more efficient way to manage workspace and desk booking.
WHO MAKES USE OF DESK BOOKING SOFTWARE?
While workplace leaders, IT leaders, or facilities managers typically decide to purchase the software, any employee can use it to find and reserve a sanitized and safe desk quickly.
Desk booking software is used by businesses of all sizes that require a more efficient way to manage workspace and desk booking.
WHY IS DESK BOOKING SOFTWARE NECESSARY?
Desk booking software reduces workplace friction and helps employees be more productive. It reduces the possibility of conflict caused by misunderstandings about whether or not a desk is available and clean. It also saves time wandering around the office looking for a quiet place to focus.
Desk booking software solutions also improve space utilization by making every available space visible to anyone who requires it.
Employee productivity and effectiveness are increased by using desk booking software. Employees returning to work in the post-pandemic era may expect your company to have a desk booking strategy and easily accessible software.
